updated: 25 July 2018
Terms and Definitions
For the purposes hereof, the following terms and definitions are used:
Website – the website of the 2nd European Games, domain name "minsk2019.by".
Games – 2nd European Games 2019.
We – Foundation "Directorate of the 2nd European Games 2019"
User (You) – any individual who uses the Website’s functionality.
Security Service – a group of representatives of the public bodies of the Republic of Belarus in charge of safety and security at Games time.
Who determines the purposes and means of personal data collection?
The purposes and means of how your personal data is collected on the Website are defined by the following legal entity:
Foundation "Directorate of the 2nd European Games 2019"
103 Pobediteley Ave, office 502
220020, Minsk, Belarus
Tel.: +375 17 308 72 50
The Website is maintained and supported by:
Synesis Sport Limited Liability Company
Minsk, 20-B Platonova St, room 13-31
220005, Minsk, Belarus
Tel. + 375 17 240 36 50
What is personal data?
Personal data is any information that could enable direct or indirect identification of a person (e.g., their name, passport details, online identifier etc.).
We may collect the following personal data on the Website depending on which features you use:
1. contact details (mobile phone number, email, social media profiles (VK, Facebook, Instagram), Skype, preferred messenger);
2. full name, passport details, gender, photo;
3. address of permanent residence, address of actual residence (if different from the address of permanent residence);
4. place of work (study), position, professional background and skills;
5. medical and biometric data (information about allergies and other medical constraints and shoe and clothes size).
Collecting, processing, accumulating and storing personal data
Personal data may be collected and processed in accordance herewith both directly and indirectly.
"Processing" is understood as at least one of the following: storing, modifying, searching for, disclosing, structuring, using, destroying and performing any other acts with respect to your personal data.
Personal data is collected directly when you provide them voluntarily, e.g. when signing up, filling in forms and questionnaires of the Games. When visiting the Website pages that collect personal data, you will see information regarding such data collection. You may agree to or refuse the said collection, further processing, and storage of your personal data.
Indirect collection of personal data may occur automatically when accessing the Website, including through using Cookies (See: Cookies Policy http://minsk2019.by/en/information/cookies-policy ).
Purposes and duration of using personal data
Your personal data is collected and processed for the following purposes solely:
1. signing up the user as a candidate volunteer for the preparation and staging of the Games (contact details and job skills);
2. security check (a person's principal data that allow their identification for an appropriate check: full name, passport details, address of permanent and actual residence, etc.);
3. ensuring a comfortable environment for proper work and creating group chats on social media for users involved in the preparation and staging of the Games (medical and biometric data and information about the messengers and/or social media used).
The personal data collected will be stored until 31 December 2019 for the purpose of compiling reports on the results of the preparation and staging of the Games. The personal data of the candidates who are not selected to volunteer in the preparation and staging of the Games will be removed within 15 (fifteen) working days from the date when the corresponding decision is made.
Accuracy and protection of personal data
Any personal data collected and processed hereunder shall be properly protected until:
a) you give us consent to its disclosure;
b) depersonalisation of such personal data;
c) until it is disclosed in accordance with the legislation of the Republic of Belarus.
Hereunder, we also guarantee that your personal data shall be used only for the purposes and time set hereby. Our employees and counterparties are familiar with the safety and privacy recommendations and comply with them.
Please note that disclosure of your personal data may be required to stay in line with the law and legal procedures or at the request of the public bodies of the country of your stay or other countries. Also, your personal data will be disclosed if necessary for the purposes of national security, law enforcement, or other purposes of public interest.
Personal data transfer to third parties
Your personal data will be transferred to the public bodies of the Republic of Belarus (for instance, the State Border Control Committee of the Republic of Belarus, the Ministry of Internal Affairs) for mandatory verification in accordance with the legislation of the Republic of Belarus on the state border, on internal affairs bodies, on anti-terrorist activities and so on. Such verification is necessary to ensure safety and security at Games time.
Personal data may be transferred to the relevant state authorities of the Republic of Belarus (for example, the Sports and Tourism Ministry of the Republic of Belarus, the Council of Ministers of the Republic of Belarus) within the framework of elaborating progress reports on the preparation and staging of the Games.
Additionally, personal data may be shared with our contractors and suppliers involved in the preparation and staging of the Games (for example, Synesis Sport LLC, the software and hardware provider for the Games). We guarantee that all our contractors and suppliers meet our requirements for personal data protection and that they are not allowed to use your personal data in any way beyond the purposes stated herein.
You consent to the collection, processing and storage of personal data by clicking the “I agree” button in the appropriate fields.
By providing us with your personal data hereunder, you consent to its use in the framework of preparation and staging of the Games, including updating, alteration, depersonalisation, sharing (including transboundary sharing) of personal data to the persons involved in the preparation and staging of the Games.
You also agree that your consent to the use of your personal data shall remain in force until their destruction by 31 December 2019.
You are also entitled to access your personal data, to alter and destroy it and restrict data transfer and processing. To exercise this right, you will need to submit a request through our feedback form (available via the "Contact Us" link at the bottom of any site page).
Consent hereunder also implies you agreeing that (being a person involved in the organisation and/or staging of the Games), at your request, your data will be destroyed after the Games (a) not later than on 31 December 2019 if the request is received by 15 December 2019 included or (b) within 15 working days if the request is received on 15 December 2019 or later. Such a term is due to the need to report on the results of the preparation and staging of the Games.
This Policy may be amended and (or) modified at any time of the Website’s operation. In this case, the Website will contain an article on the relevant topic with the new edition hereof and its reception date. A user must read and acknowledge the new edition hereof.
The Policy is an agreement between us and the user in respect of your use of the Website. Any other pre-existing written or oral agreements or understandings with respect to such use are hereby cancelled.
If any provision hereof is invalid or unenforceable, other provisions remain valid and enforceable to the fullest extent permitted by the applicable law.
Failure to enforce your strict compliance herewith cannot be construed as our waiver of any provision hereof or any right hereunder.
The applicable law is the law of the Republic of Belarus. The Economic Court of Minsk has the exclusive jurisdiction over all disagreements and disputes arising out of or in connection with the Policy. The Policy is drawn up in English and in Russian. In case of any discrepancies between the English version and the Russian original, the latter shall prevail.